Constitution

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BLACK HILLS AREA BAPTIST ASSOCIATION

CONSTITUTION

Adopted: September 15, 2018

 

ARTICLE I: NAME

The name of this organization shall be “Black Hills Area Baptist Association, Inc.”

 

ARTICLE II: PURPOSE

The purpose of this organization is to glorify God by strengthening its churches and supporting their pastors.

 

ARTICLE III: STATEMENT OF FAITH

We do hereby adopt as our statement of faith the most current edition of The Baptist Faith & Message as adopted by the Southern Baptist Convention. This document is accepted by current members and shall be subscribed to and accepted voluntarily by new members as they offer themselves for membership.

 

ARTICLE IV: AUTHORITY

Section 1: Autonomy of Members

This organization recognizes and affirms the absolute autonomy of its member churches.

Section 2: Exclusion of Members

Although this organization recognizes and affirms the absolute autonomy of its member churches, it reserves the right to exclude from fellowship any member who shall act contrary to the provisions set forth in Article V, Section 2 of this document.

Section 3: Affiliations

This organization is subject to no other ecclesiastical body, but chooses to voluntarily affiliate with the Dakota Baptist Convention and the Southern Baptist Convention for the purposes of fellowship, consultation, and cooperation. Neither these, nor any other voluntary affiliations, shall infringe on the rights of this organization. When it is thought desirable to have fellowship, consultation, and cooperation with other organizations of like faith and order, this organization may join itself thereto upon recommendation of the Executive Board, subject to an affirmative vote at the organization’s Annual Meeting. Withdrawal from such agreements may be accomplished by the same procedure.

 

ARTICLE V: MEMBERSHIP

Section 1: Composition of Membership

Membership in this organization shall be composed of eligible churches in the Black Hills area of the State of South Dakota.

Section 2: Conditions for Membership

In order to be considered for membership, a church must meet the following requirements:

  1. Affirm the most current edition of the Baptist Faith and Message as adopted by the Southern Baptist Convention.
  2. Submit the church’s constitution to the Administrative Team.
  3. Submit a completed Annual Church Profile to the Southern Baptist Convention.
  4. Give a minimum of $500.00 annually to the work of this organization.
  5. Send a duly elected representative to at least half the meetings of the organization over the previous year.

The Administrative Team shall be responsible for determining each church’s qualification for membership in this organization, and may allow exceptions to the above stated conditions, as they deem appropriate.

Section 3: Certification of Membership

A church seeking membership in this organization should communicate their desire in writing to the Administrative Team, which shall verify such church has met the conditions for membership. The Administrative Team may recommend a church as candidate for membership at the Annual Meeting of the organization. The church may be received into membership upon acceptance of two-thirds of the messengers present and voting.

Section 4: Cessation of Membership

Should a member church cease to meet the conditions for membership in this organization, the Administrative Team may recommend such church be removed from membership at the Annual Meeting of the organization. The church shall be removed from membership following an affirmative vote of at least two-thirds of the messengers present and voting.

 

ARTICLE VI: OFFICERS

Section 1: Offices of the Organization

This organization shall have as its officers a Moderator, Clerk, and Treasurer.

Section 2: Selection of Officers

The election of officers shall be held at the Annual Meeting of the organization. Names of nominees to serve as Moderator, Clerk, and Treasurer shall be presented by the Administrative Team with the advice and consent of the Executive Board. Nominations may also be received from the floor of the Annual Meeting. Any messenger with reason to believe a nominated candidate is unqualified for an office should express such concern to the Administrative Team. Messengers intending to speak in opposition of a candidate should express their objection to the Administrative Team as far in advance as possible before the relevant Annual Meeting. All officers shall be voted upon at the Annual Meeting of the organization. The moderator shall declare elected all individuals receiving a two-thirds majority of all votes cast for office. Abstentions shall not be considered as votes cast. The persons elected shall assume their respective offices upon election, unless another date has been specifically designated.

Section 3: Duties of Officers

Moderator: It shall be the duty of the Moderator to preside over all deliberations at the meetings of the organization and to decide all points of order, subject to an appeal of the body. The Moderator shall serve as Chairman of the Administrative Team and Executive Board.

Clerk: It shall be the duty of the Clerk to keep accurate minutes of all meetings of the organization, to carry on such correspondence as necessary, and to compile the minutes of the organization.

Treasurer: It shall be the duty of the Treasurer to keep all funds of the organization with accurate records thereof, and to disperse the same by the direction of the Executive Board. The Administrative Team shall write and implement policies and procedures to ensure accountability for the writing of checks and handling of money. All checks shall require two signatures.

Section 4: Terms of Office

Officers shall be elected to two-year terms, and shall be eligible to serve a maximum of three consecutive terms. Candidates shall again be eligible for election to the office of Moderator after the passage of one full term.

Section 5: Vacancies

In the event of a vacancy on the part of any officer, such vacancy shall be filled by the Executive Board, and the appointed individual shall serve until the election of a new officer at the next Annual Meeting.

 

ARTICLE VII: ADMINISTRATION

Section 1: Members

The Administrative Team shall be composed of the officers of the organization and four (4) at-large members elected at the Annual Meeting. The Moderator shall serve as Chairman of the Administration Team.

Section 2: Responsibilities

The Administrative Team shall fulfill the following responsibilities:

  1. Leading the organization to fulfill its purpose.
  2. Communicating pertinent information with the member churches of the organization.
  3. Oversight of the personnel of the organization.
  4. Oversight of the Annual Budget and finances of the organization.
  5. Approval of requests for funding from the organization.
  6. Approval of credentials for messengers to the meetings of the organization.
  7. Planning of the Annual Meeting of the organization.
  8. Planning of the Executive Board meetings of the organization.
  9. Developing and implementing policies and procedures for the work of the organization.

Section 3: Trustees

The Administrative Team, subject to the approval of the Executive Board, shall appoint three of their number to serve as legal officers for the organization to hold in trust the property of the organization. They shall have no power to buy, sell, mortgage, lease, or transfer any property of the organization without a specific vote of the messengers present and voting at the Annual Meeting authorizing each action. It shall be the function of the trustees to sign any and all documents involving the sale, mortgage, purchase, or lease of organization property or any other legal documents requiring the signature of the trustees for and on behalf of the organization. Trustees shall serve terms of one year, and shall be eligible to serve a maximum of three terms. Candidates shall again be eligible for election as Trustee after the passage of one full term.

 

ARTICLE VIII: EXECUTIVE BOARD

Section 1: Members

The Executive Board shall be composed of the members of the Administrative Team, the Senior Pastor of each member church, and one additional member elected by each member church. The Moderator shall serve as Chairman of the Executive Board.

Section 2: Responsibilities

The Executive Board shall transact any and all business of the organization between Annual Meetings in accordance with this Constitution and the expressed will of the organization, and shall make a report of its work at the Annual Meeting.

 

ARTICLE IX: MEETINGS

Section 1: Annual Meeting

The organization shall meet annually. The Administrative Team shall determine the time and place of the Annual Meeting of the following year, subject to approval by the organization in annual session and/or the Executive Board. Decisions at the Annual Meeting shall be made by vote of the messengers duly elected by member churches. Each member church in good standing with the organization shall be eligible for representation by a maximum of five (5) messengers at the Annual Meeting.

Section 2: Executive Board

The Executive Board shall meet at least twice annually. The Administrative Team shall determine the time and place of the next meeting subject to approval by the Executive Board.

Section 3: Administrative Team

The Administrative Team shall meet as often as necessary to fulfill its responsibilities.

Section 4: Special Meetings

The Moderator may call a special meeting of the Administrative Team or Executive Board upon notification in writing to each member eight (8) days in advance of the time of the meeting. The Executive Board may call a special meeting of the organization upon notification in writing to each member church eight (8) days in advance of the time of the meeting.

Section 5: Rules of Order

The most recent edition of Robert’s Rules of Order shall be the guide for the conduct of the business sessions of this organization.

Section 6: Quorums

Provided all constitutional provisions for notification have been met a quorum for the Annual Meeting and regular meetings of the Executive Board and Administrative Team shall be understood to be met by those members present. Provided all constitutional provisions for notification have been met a quorum for special called meetings of the Executive Board shall be understood to be met by twenty-five (25) percent of their total number. Provided all constitutional provisions for notification have been met a quorum for special called meetings of the Administrative Team shall be understood to be met by fifty (50) percent of their total number.

 

ARTICLE X: FINANCES

Section 1: Fiscal Year

The fiscal year of this organization shall begin on January 1st and end on December 31st.

Section 2: Budget

The work of this organization is financially dependent upon the voluntary gifts of its member churches. Before the Annual Meeting, the Administrative Team shall prepare a budget that will finance the mission and ministries of the organization. When this budget is approved by a vote at the Annual Meeting, it shall be considered the basis for current liabilities. The Administrative Team shall be responsible for the orderly administration of the annual budget and all financial disbursals and receipts.

 

ARTICLE XI: PERPETUITY

In the event of the dissolution of this organization, all of its assets and property of every nature and description whatsoever shall be paid over and transferred at the direction of the trustees to the Dakota Baptist Convention.

 

ARTICLE XII: AMENDMENTS

This constitution may be amended by a three-fourths majority vote of the messengers present and voting at an Annual Meeting, provided the amendment shall have been offered in writing at the previous Executive Board meeting. Abstentions shall not be considered as votes cast.